Fill out your Chaperone Application

1. 1
   Step 1

   Open your application

   Tap My Account on Home (or the person icon at the top right). If you also look after a traveler on the trip, tap your own name first.

   Until you've submitted it, your Chaperone Application is the card at the top of your record 1, marked Action needed — about 5 minutes. Tap Start, or anywhere on the card.

   Just named by your group leader? The card says Start here — about 5 minutes, and your contact details and payments show on your record once your application is filed.

   

2. 2
   Step 2

   Tell us about you

   Step 1, About you, starts with Your legal name 1, filled in from Passports' records. It must match your passport exactly, with no nicknames. No middle name? Tick I have no middle name.

   If Passports already has your date of birth, it's shown as on file 2. If not, type it as MM/DD/YYYY or pick it from the calendar. Then choose your Sex (as on your passport) 3 and tap Continue.

   Chaperones aren't asked for a Social Security number.

   

3. 3
   Step 3

   Check your home address

   Step 2 is your Home mailing address, where Passports mails your documents. It's filled in from your record 1: check it, and fix anything that has changed.

   Living outside the US? Tap Other country 2 and type the country, then put your province or region and your postal code on the second line. Tap Continue.

   

4. 4
   Step 4

   Add your contact details

   Step 3 is Contact. Your email is shown as Passports has it; to change it, contact Passports. Check your Cell phone 1.

   Under Your phone on tour, turn on what applies: I'll have this cell phone with me on tour 2 and I'll have an international data plan. It helps your Tour Director and Passports reach you abroad.

   Below, check your Emergency contact 3: someone at home Passports can call if they can't reach you. It's optional but recommended; give a name and a phone number together. Tap Continue.

   

5. 5
   Step 5

   Choose your room

   Step 4, Your tour 1, shows the tour and the dates Passports has on file: nothing to re-enter.

   Under Your room, the Room type shows the room you share with another chaperone, at no charge 2: a twin has two separate beds, a double one bed. After you enroll, you can ask to switch from Room Type in My Account. Prefer your own room? Turn on Request a single-room upgrade (additional fee) 3, and Passports contacts you with the cost. Tap Review.

   The single-room upgrade costs extra, and Passports contacts you with the price. You'll see the switch only when your room on file is a double or twin.

   

6. 6
   Step 6

   Check your answers

   Step 5, Review & sign, starts with Check your answers: everything you entered, card by card. If you asked for a single-room upgrade, Your room says so 1.

   To change something, tap Edit 2 on that card. When you're done there, Back to review brings you straight back.

   

7. 7
   Step 7

   Agree and sign

   Scroll down to the Group Leader Terms and Conditions. Read them in the box, or tap Read full screen 1. Then tick the box 2 to agree to them and to the Participant Terms and Conditions and Release and Agreement.

   Under Sign your application, type your full name 3. That's your electronic signature, so it must start with your first name and end with your last name. Then tap Sign & submit 4: it stays greyed out until the box is ticked and your name is typed.

   You can submit your application only once. After that, changes go through Passports, so check everything before you tap Sign & submit.

   

8. 8
   Step 8

   You're done

   Application submitted. Under What's next, PassportsGo shows where Passports emailed your confirmation 1, and anything still missing, like a photo of your passport: Add now takes you there. Tap Done 2.

   Back on your record, the application is now a row under Forms & consent that says Submitted with the date. Open it any time to see what you filed.

   

Screens show a sample family and tour — your names, dates and amounts will differ. Checked against the app October 12, 2026.