Recruitment that fills the trip
We build your enrollment site, parent-meeting deck, and flyers, then help you run the info night. Recruitment is the part that intimidates first-time leaders — we make it the easy part.
Student Group Travel · Since 1992
Group travel for students, without the headaches.
Taking a group of students abroad is a lot to carry — recruitment, payments, permissions, chaperones, safety. Passports handles the logistics so you can lead the trip. One Tour Advisor, one all-in price, and a full-time Tour Director with your group gate to gate.
- We handle recruitment, billing & permissions
- Per-family payments — you never collect a check
- Full-time Tour Director + 24/7 support line
- $0 deposit, and free travel for the group leader
Free · No commitment
Get a free quote for your group.
Just your name and email. A Tour Advisor follows up with pricing and options for your student group — no obligation, no deposit.
The 90% nobody else acknowledges
You bring the students. We carry everything else.
Most of the work that makes a great group trip happen lands on the teacher — and almost nothing in this industry acknowledges that. Here's the load we take off your desk.
Per-family billing
Each family enrolls and pays Passports directly through their own portal. You never collect a check, chase a payment, or reconcile a spreadsheet.
Permissions & paperwork
Direct-enrollment contracts, waivers, medical forms, and traveler documents — collected and tracked by us, not stuffed in your desk drawer.
Rooming & chaperones
Student rooming assignments, chaperone seats, and a free single room for the group leader. Adults pay the same rate as students — no adult supplement.
Group air & ground transport
Group flights from your nearest gateway, airport transfers, coaches, rail, and metro passes — sequenced so your days are spent in the city, not on a bus.
The whole itinerary
City-center hotels, guided sightseeing, entrance windows, and three-course local dinners — booked, confirmed, and run by a full-time Tour Director on the ground.
Safety isn't a line item
Six layers, holding the whole trip.
From “is everyone on the bus?” to “someone's lost in a city of two million” — safety is the architecture every Passports group tour is built on, and you can see exactly what it covers before you ever leave.
01
A Tour Director, gate to gate
A full-time, local, multilingual Tour Director meets your flight and stays with the group every day — not a guide-of-the-day who hands off at each city.
02
24/7 line to Worcester
Real people at our office, reachable in-app or by phone around the clock. Your tour's full context — roster, itinerary, Tour Director location — is loaded before they pick up.
03
Overseas medical, every traveler
PassportsCare covers every student and adult for emergency medical, evacuation, and trip interruption. It's included — not a checkbox someone forgot to tick.
04
Direct-enrollment contracts
Each family contracts with Passports directly, which keeps the school and the group leader out of the liability chain that organization-sponsored models create.
05
Vetted, city-center hotels
Hotels we've slept in, walking distance from where the day happens — secure, central, and never an hour out of town to shave a few dollars.
06
PassportsGo: head count + live map
Raise-hand roll call, live group locations, geofenced meeting points, and one-tap local emergency numbers in 24 countries — the app no other operator has.
Recruit first, commit second
Paying for a group, without the gamble.
Every other operator makes you commit before you know whether you can fill the trip. Three policies turn that decision back into something a first-time group leader can actually say yes to.
$0
No deposit until the plan is right.
You don't pay a deposit until the itinerary is exactly what you want. Recruit your group first, commit second.
100%
Don't reach six travelers? Full refund.
The first-time leader's biggest worry — “what if I can't fill it?” If your group doesn't reach six paying travelers, every dollar comes back.
75% / 30d
A 30-day exit door, not 60.
Cancel up to 30 days out and get 75% back. Most of the industry locks you at 60 days and keeps every penny if life intervenes.
March 2020, the policy under stress: when the world shut down, the major operators fought refunds in court and handed out travel credits with expiration dates. Passports refunded every traveler, in cash, on the original payment method.
Leading should pay you back
The group leader earns more than gratitude.
The teacher who organizes the trip carries the most and is usually thanked the least. We built the rewards around fixing that.
Free travel for the group leader
Earn a free spot with your own single room as your group grows. Adults never pay an adult supplement to come along.
How rewards work$500–$1,250 for referrals
Refer another group leader and earn cash or travel points when their group travels — scaled to the size of the group they bring.
Referral programA seat at our training conference
Reach 15 paying participants and we'll invite you to an all-inclusive group-leader conference at an international destination — to see how a Passports tour really runs.
Teacher conferencesTwo ways to start
Start from a ready itinerary, or a blank page.
Start from a ready itineraryCatalog toursDozens of itineraries refined over three decades. Pick one and we tailor it to your group.Browse the catalog 60% of our groupsCustom & Private toursStart from a blank page. Your dates, your destinations, your curriculum — a day-by-day draft in 48 hours.Design a custom tour Curriculum-tiedEducational toursSee how we make a group trip genuinely educational — lesson plans, Tour Director lectures, learning on the ground.Educational tours
Group leaders ask us first
Student group travel, answered.
How many students do we need for a group?
Six paying travelers is the minimum for a tour to run — and if your group doesn't reach six, every dollar is refunded. There's no enforced upper limit; we run everything from small groups of a dozen to multi-bus programs, with the average group around 18 travelers.
How does payment work for a group?
Each family enrolls and pays Passports directly through their own online portal on a payment plan — the group leader never collects checks or reconciles a spreadsheet. There's no deposit until the itinerary is right, and adults pay the same rate as students with no adult supplement.
Who supervises the students on the trip?
A full-time, local, multilingual Tour Director is with the group every day, gate to gate. The group leader (usually the teacher) is the adult-in-charge for policy decisions, supported by your chaperones, and our 24/7 line in Worcester is one tap away in the PassportsGo app for anything urgent.
Can parents and other chaperones come along?
Yes. Chaperones and adult travelers join at the same price as students — no adult supplement and no separate adult fee. The group leader earns a free spot with a single room as the group grows, and parents get their own channel in PassportsGo to stay in the loop without crowding the student group chat.
What if we can't fill the trip?
You're protected on both ends: there's no deposit until the plan is right, and if the group doesn't reach six paying participants, everyone is refunded in full. Our default cancellation policy also returns 75% up to 30 days before departure — a real exit door if life intervenes.
How far in advance should we start planning?
Twelve months is ideal for international group travel, nine is comfortable, and six is tight but doable. Most groups go from first conversation to signed contract in about two weeks, and your Tour Advisor runs the recruitment and payment timeline with you from there.
Talk to a Tour Advisor in Worcester
Bring the group. We'll carry the rest.
One twenty-minute call gets it started. Your Tour Advisor drafts a day-by-day itinerary within 48 hours — no deposit, no commitment, no pressure.