Build your own report

1. 1
   Step 1

   Open the Report Builder

   On Home, tap Travelers. At the top of the Traveler List, under Reports, tap Report Builder 1.

   You can also get there from Admin › Traveler List.

   

2. 2
   Step 2

   Pick a starting point

   The builder opens on the Contact sheet: everyone's mobile phone, email and whether they're on the app, one card per person. After that, it reopens on the last report you had open on that phone or computer.

   To start from something else, swipe along the row under Start from 1 and tap a template, like Emergency contacts, Guardian contacts, Dietary & medical, Passports, Mailing list or Sign-in sheet. Start from scratch gives you just the names.

   

3. 3
   Step 3

   Choose the columns

   Tap Columns · 5. IN THIS REPORT lists the report's columns in order: drag a row by the dots on its left to move it, or tap × 1 to take it out.

   Under ADD OR REMOVE COLUMNS, tick any column to add it 2. They're grouped by topic, from Person and Contact through guardians, travel, rooms, dietary needs, passports and forms to Printable extras. Add all adds a whole group. Tap Done 3 when you're finished.

   Printable extras add a row number, a box to tick and space for notes: handy on a printed sign-in sheet.

   

4. 4
   Step 4

   Choose who's in it

   Tap Filters. Under INCLUDE, choose whose rows are in the report 1: Group leaders, Chaperones and Travelers.

   Under ONLY SHOW, tap a filter 2 to keep just the people it names, like Dietary needs, Passport needs attention or Not on the app. The number on each filter is how many people it would leave. With more than one on, a person has to match them all.

   Here, Not on the app keeps the 4 people who aren't signed in. Tap Done 3.

   The Not on the app yet template does this in one tap, and adds each traveler's Guardian 1 with their phone and email.

   

5. 5
   Step 5

   Check it, then download it

   The report now shows 4 of 16 people 1, with a chip for each filter: tap its × to take the filter off. To find someone, search by name, email or phone. Sort puts the rows in order by any column, and the two buttons beside it switch between cards and a table. Tap a phone number or an email address to call or write.

   When it looks right, tap Download Excel 2 for a spreadsheet, or PDF 3 for pages to print. On a phone, the share sheet opens so you can save the file, email it or send it to another app. On a computer, it downloads.

   A report with more than 14 columns prints small in the PDF. The Excel file keeps every column easy to read.

   

6. 6
   Step 6

   Or copy it

   Tap the ⋮ menu at the top right, then choose what to copy 1:

   • Copy table: the whole report, ready to paste into a spreadsheet or an email.
   • Copy email addresses: every address in the report, each once, for the To or Bcc line of your email.
   • Copy phone numbers: every phone number in the report, each once.

   To reach the parents too, add the guardians' email or phone columns first. Their addresses and numbers are copied with the rest.

   Only need email addresses? Copy emails, next to Report Builder on the Traveler List, copies your travelers', guardians', chaperones' or tour viewers' addresses without building a report: each address once, separated by commas or semicolons, ready for the Bcc line. Waitlisted families and your own address are left out.

   

7. 7
   Step 7

   Save it for next time

   Tap Save beside the report's name. Give it a name you'll recognize 1, then tap Save 2.

   It's now the first button under Start from, with a bookmark: tap it any time. A saved report keeps your choices, not a copy of the list, so it always shows the latest information. If you change it later, tap Save changes. The ⋮ menu also has Save as a new report, Rename and Delete saved report.

   

8. 8
   Step 8

   Or use a computer

   At passportsgo.com, the Report Builder spreads out. Start from, Columns and Filters are tabs on the left 1. Your saved reports are at the top of Start from, under MY REPORTS, on every phone and computer you sign in on.

   The report is a table: click a column title 2 to sort by it, and again to reverse the order. Download Excel and PDF are at the top right 3.

   passportsgo.com

   

Screens show a sample family and tour — your names, dates and amounts will differ. Checked against the app September 30, 2026.