Make someone an admin
Open their Permissions, tick Admin Functions, and save — or fine-tune what they can see.
Admins help you run the tour: they can post announcements, manage the location tools, delete photos and change permissions. Make a chaperone an admin, or fine-tune what anyone can see and do.
Before you start
- The person is on the app. Someone who hasn't signed in yet has no permissions to set.
- Step 1
Open their details
Open the Traveler List (the people icon at the top of Home) and tap the person, like Rachel Nguyen 1.
- Step 2
Tick Admin Functions
Scroll down to Permissions 1. Tick Admin Functions 2. The other boxes set what they can see and do: the Traveler List, traveler details, chat and photos.
Tap Save Permissions 3.
Group leaders always have admin rights: your own Admin Functions box can't be unticked.
- Step 3
Change how they're listed (optional)
Display Settings 1 change how the person appears in the Traveler List, for example as a chaperone. It doesn't change their permissions. Pick under Show as and tap Save Display Setting 2.
Good to know
Who can change permissions?
The group leader, and admins (Manage Permissions is part of Admin Functions).
Can admins see the families' money?
No. Balances are for the group leader only.
Screens show a sample family and tour — your names, dates and amounts will differ. Checked against the app September 23, 2026.
Call us. A real person in Worcester picks up.
Monday to Friday, 8am to 4pm Eastern — and around the clock once your group is on tour. Or email passportsgo@passports.com.