Fill out your Group Leader Application

1. 1
   Step 1

   Open your application

   Tap My Account on Home (or the person icon at the top right). Under People you manage, tap your own name: it says You — Group Leader.

   Until you've submitted it, your application is the card at the top of your record: Group Leader Application, Action needed — about 5 minutes. Tap Start 1.

   

2. 2
   Step 2

   Tell us about you

   Step 1, About you, starts with Your legal name, filled in from Passports' records. It must match your passport exactly, with no nicknames. No middle name? Tick I have no middle name 1.

   If Passports doesn't have your date of birth yet, type it as MM/DD/YYYY or pick it from the calendar 2. Then choose your Sex (as on your passport) 3. Tap Continue.

   

3. 3
   Step 3

   Check your home address

   Step 2 is your Home mailing address, where Passports mails your documents. It's filled in from your record 1: check it, and fix anything that has changed.

   Living outside the US? Tap Other country 2 and type the country, then put your province or region and your postal code on the second line. Tap Continue.

   

4. 4
   Step 4

   Add your contact details

   Step 3 is Contact. Your email is shown as Passports has it; to change it, contact Passports. Check your Cell phone 1.

   Under Your phone on tour, turn on what applies: I'll have this cell phone with me on tour 2 and I'll have an international data plan. It helps your Tour Director and Passports reach you abroad.

   Below, add an Emergency contact 3: someone at home Passports can call if they can't reach you. It's optional but recommended; give a name and a phone number together. Tap Continue.

   

5. 5
   Step 5

   Check your tour and room

   Step 4, Your tour, is already on file: the tour, when you leave and when you're back. There's nothing to re-enter.

   Under Your room, the Room type row 1 spells out the room and its beds. As the main group leader, you have a single room at no charge, except on ferries and overnight trains 2. Tap Review.

   Flying from another city, staying on after the group, or still adding your passport? Those come after you submit: on your record, under Forms & consent, tap Special Travel Arrangements or Passport Information.

   

6. 6
   Step 6

   Check your answers

   Step 5, Review & sign, starts with Check your answers: everything you entered, card by card.

   To change something, tap Edit 1 on that card. When you're done there, Back to review brings you straight back.

   

7. 7
   Step 7

   Agree and sign

   Scroll down to the Group Leader Terms and Conditions. Read them in the box, or tap Read full screen 1. Then tick the box 2 to agree to them and to the Participant Terms and Conditions and Release and Agreement.

   Under Sign your application, type your full name 3. That's your electronic signature, so it must start with your first name and end with your last name. Then tap Sign & submit 4: it stays greyed out until the box is ticked and your name is typed.

   You can submit your application only once. After that, changes go through Passports, so check everything before you tap Sign & submit.

   

8. 8
   Step 8

   You're done

   Application submitted. Under What's next, PassportsGo shows where Passports emailed your confirmation 1, and anything still missing, like your passport details: Add now takes you there. Tap Done 2.

   Back on your record, the application is now a row under Forms & consent that says Submitted with the date. Open it any time to see what you filed.

   

Screens show a sample family and tour — your names, dates and amounts will differ. Checked against the app October 12, 2026.