Your passport's ready.
Here's everything else.
Packing guides, flight prep, arrival day, travel protection, FAQ for parents — and a direct line into PassportsGo with your full itinerary, group chat, and emergency contacts.
- Log in to PassportsGo for your full itinerary
- Pre-trip checklist, T-minus ninety days to departure
- What a day on tour actually looks like
- Travel protection & safety — the things parents ask
- The full FAQ for parents
Everything you need is in the app.
Your full day-by-day itinerary, your hotels and flights, your group chat, your meeting points, live weather for where you are, dietary cards in the local language, and one-tap emergency contacts for every country on the tour.
Works on iPhone, Android, and the web. Your group leader sent you an invite the week you enrolled; if you can't find it, sign in with the email you used on the enrollment form.
Ninety days to wheels-up.
Here's the checklist.
The schedule your group leader is working from, spelled out for travelers. Everything below also lives (with full detail) in the pre-trip section of PassportsGo.
Passports, medical, and permissions.
Apply for or renew your passport (or check that it's valid six months past your return date). Check in with your doctor about any travel-specific medications or shots.
Pack light, pack smart.
One carry-on and one personal item. Layers for unpredictable weather. A comfortable pair of broken-in walking shoes. Everything else you can buy there.
Know your flight.
Check your flight details in PassportsGo. Download your boarding pass. Confirm your arrival-day meeting point with your group leader.
You land. Your Tour Director meets you.
A local, multilingual Tour Director is waiting at baggage claim with your coach, your hotel key, and a welcome dinner planned for that evening.
One carry-on.
Everything you need.
The teachers who've led fifteen trips pack lighter than the students on their first. Borrow their list. You can wash underwear in a hotel sink; you cannot un-break your back at 2 a.m. in the Rome train station.
- Passportvalid 6+ months past return
- One carry-on + one personal itemno checked bag, trust us
- Broken-in walking shoes4–7 miles a day
- Layerscathedral cold, cafe warm
- Adapter + chargerone per device, not an outlet strip
- Copy of your passport ID pagein a separate bag
- Dietary/medical card (if applicable)translated — PGO has cards
- A small journalstudents remember what they write down
In-depth traveler resources
Longer reads from our team and seasoned group leaders — packing strategies, cultural context, the questions parents ask.
While you're abroad.
What a day looks like, how we keep you safe, and the answers to the questions parents ask at 2 a.m. when they can't sleep.
Your day, at a glance.
Today's schedule lives in PassportsGo — meals, sites, free time, meeting points, even that day's walking distance. Yesterday is archived; tomorrow is one swipe away.
Code of conduct.
How we stay safe, respectful, and in one piece. Read this with your student before you go — it's short, specific, and in plain English.
Travel protection, built in.
PassportsCare covers every traveler for medical, baggage, trip interruption, and 24/7 assistance. Optional CFAR add-on for total peace of mind.
FAQ for parents.
The thirty-seven questions parents ask us most. Safety, supervision, money, phones, food, jet lag, the awkward ones. All answered.
PassportsCare travel protection.
Every traveler on every Passports tour is covered by PassportsCare. It's not an upsell, it's not a “premium tier,” and it's not on a different page behind a checkbox you forgot to tick.
The questions parents ask us first.
There are thirty-seven of these in the full FAQ. These are the five we hear on every phone call.
How does supervision actually work?
A full-time Tour Director — a local professional who does this for a living — is with the group every day, gate to gate. The group leader (usually your teacher) is the adult-in-charge for policy decisions. Our 24/7 line in Worcester is one tap away in PassportsGo for either of them.
Will my student have their phone?
Yes, and they'll use it — that's how the group stays coordinated. PassportsGo works on iOS, Android, and the web; students chat with their group, get meeting-point push reminders, share photos on a moderated feed, and have emergency numbers one tap away. You'll have a parent channel to keep in touch.
What if my student has a food allergy or dietary restriction?
Tell us before you fly and it's in your file from day one. PassportsGo generates a translated dietary card your student can hand to any server. Our Tour Directors know which restaurants can handle each restriction — gluten-free, nut-free, halal, kosher, vegetarian, vegan — in every city we visit.
What does PassportsCare actually cover?
Emergency medical evacuation, in-country medical care, trip interruption, lost baggage, and 24/7 assistance. It's included in every tour price. There's an optional Cancel-For-Any-Reason add-on if you want total flexibility.
How do I reach my student in an emergency?
Three ways: message them directly in PassportsGo (they'll get a push notification even on Wi-Fi only); message the group leader in the parent channel; or call our 24/7 Worcester line at 1-800-332-7277 and we'll reach the Tour Director on the ground.