TRIP PREPARATION
IT’S ALL HAPPENING
WE’RE SO HAPPY YOU’RE HERE
TRAVEL DOCUMENTS
Travel outside of the U.S. requires a valid U.S. passport and/or travel visas. Non-U.S. citizens should call their own consulates here in the U.S. to verify what is required. Your passport must be valid for at least 6 months after your return date.
Make 5 photocopies of your passport. Give one to your group leader, put one in your suitcase, put one in your carry-on, leave one with a parents (or a trusted friend) at home, and give one to a parent to keep with them when he or she is out of the house.
It is vital for you to ensure that you have all of your required travel documents up-to-date and on your person before leaving for the airport.
PLANNING
Embarking on an international journey is an exciting adventure that begins long before you step onto the plane. Proper planning not only ensures a smooth trip but also enriches your travel experience. Here’s how to prepare for the journey ahead with a blend of traditional and modern tools:
Embrace Digital Resources: While physical books and maps are invaluable, today's travelers also have a wealth of digital resources at their fingertips. Explore travel blogs, official tourism websites, and mobile apps dedicated to the destinations you'll be visiting. Apps like Google Maps, Citymapper, and Duolingo for language learning can be incredibly useful. Additionally, downloading offline maps and guides on your smartphone ensures you have access to information even without an internet connection.
Language Preparation: Familiarizing yourself with the local language is not just about practicality; it's a gesture of respect towards the culture you're visiting. Use language learning apps like Duolingo, Babbel, or Rosetta Stone to grasp basic phrases and practice regularly. Remember, making an effort to speak the local language, no matter how basic, can significantly enhance your travel experience. Start with greetings, thank-you's, and common questions. If you're unsure about pronunciation, language translation apps can be a lifesaver in conversations.
Physical Readiness: Many of the world's most enchanting sights are best explored on foot. If your daily routine doesn't involve much walking, gradually increase your activity level weeks before your trip. Aim for walks that mimic the day's explorations you anticipate, whether it's city streets or nature trails. Comfortable, well-broken-in footwear is essential to enjoy these walks without discomfort.
Photography Gear: In the age of smartphones, capturing memories has never been easier. Ensure your phone has ample storage space for photos and videos. Consider portable chargers and power banks to keep your devices charged on the go. For those who prefer using a camera, remember to pack extra memory cards and batteries. Cloud storage services or portable hard drives can safeguard your memories.
Electrical Compatibility: The difference in voltage and plug types across countries can be a hurdle for using your electronic devices abroad. Invest in a universal travel adapter that covers various plug types and offers USB ports for charging multiple devices. For high-powered appliances like hair dryers, ensure they are dual-voltage or consider purchasing travel-sized versions designed for international use.
Sustainable Travel Essentials: As travelers, we have a responsibility to minimize our environmental footprint. Pack reusable water bottles, eco-friendly toiletries, and shopping bags. Not only does this reduce waste, but it also aligns with the growing global emphasis on sustainability.
Cultural Sensitivity: Understanding and respecting local customs, dress codes, and etiquette are paramount. Research your destination's cultural norms and dress appropriately, especially when visiting religious sites. Being culturally sensitive not only enriches your travel experience but also fosters mutual respect between you and your hosts.
SAFETY & SECURITY
Stay Connected
Itinerary Sharing
Always share a detailed copy of your travel itinerary with trusted contacts back home. Include the contact information for Passports Educational Travel and the accommodations where you'll be staying.
Hotel List
Keep a digital copy of your group’s hotel list accessible on your phone. Cloud-based services like Google Drive or Dropbox allow you to access important documents from anywhere securely.
Group Reunion Plan
Familiarize yourself with your group leader’s instructions for reuniting with your group in case of separation. Utilize PassportsGo to keep in contact and stay aware of where you’re headed next.
Personal Security
Travel Wallets
Opt for a wearable travel wallet, such as a neck pouch or money belt, that can be concealed under your clothing. This minimizes the risk of theft and keeps essential items like your passport and money secure.
Minimalist Approach
Use a compact, theft-proof travel bag for day trips. Bags with anti-theft features like RFID-blocking materials, slash-proof construction, and locking zippers offer added security.
Be Vigilant
Stay alert in crowded places, including public transport, tourist attractions, and markets. Thieves often target distracted tourists.
Buddy System: Always move in pairs or groups in less familiar areas. Keep a discreet check on each other's belongings and well-being.
TECHNOLOGY ABROAD
Time Zone Awareness: Be mindful of time differences when contacting home!
Power and Charging
Universal Power Adapters: Different countries have different outlet types and voltages. A universal power adapter is essential for charging your devices abroad. For high-powered devices like hair dryers or straighteners, check if they're dual-voltage or consider a voltage converter.
Portable Chargers: Keep your devices charged on-the-go with a portable power bank. This is crucial for long days of exploration and photo-taking.
Connectivity
International Roaming: Before your trip, explore international roaming options with your mobile carrier. Some offer travel packages for data, calls, and texts. To avoid unexpected charges, understand the terms and consider purchasing a data plan while you are abroad.
Local SIM Cards: For longer stays, purchasing a local SIM card can be more cost-effective. Ensure your phone is unlocked before you travel to switch SIM cards easily.
Wi-Fi Access: While Wi-Fi is widely available, it's a bit difficult to rely on at all times - especially when walking around exploring!
Navigation and Communication
PassportsGo: Make sure to download our app prior to heading abroad! This will be where you, your group, your Group Organizer, and Tour Director can communicate with one another. There is messaging, meeting places, maps— everything you’ll need!
Digital Maps: Apps like Google Maps can be used on Wi-Fi or through data, but also allow you to download maps for offline use, helping you navigate without a connection.
Language Translation Apps: Tools like Google Translate are invaluable for overcoming language barriers.
Communication Apps: Stay in touch with family and friends via social media, or other communication apps like WhatsApp, which offers free messaging and calls over WiFi. For iPhone users, iMessage is also available over WiFi.
While staying connected is important, remember to occasionally disconnect and immerse yourself in the beauty and culture around you. Travel is about creating memories and experiences that last a lifetime, beyond the digital screen.
MONEY & BUDGETING
Navigating your finances while traveling abroad is simpler and more flexible than ever, thanks to a variety of payment options and digital resources. Understanding currency basics and planning your budget can ensure a smooth and enjoyable travel experience.
THE BASICS
CASH OR CARD?
Before you depart, familiarize yourself with the currency of your destination—be it the Euro, Pound, or any other. While it's convenient to exchange some USD for local currency at airports or local banks before departure, ATMs abroad offer a straightforward way to withdraw cash in local currency upon arrival.
Both payment methods come with their advantages. Cash is universally accepted and eliminates foreign transaction fees, making it perfect for small purchases like public restroom use, local markets, or tips where applicable. Cards are safer to carry and simplify tracking your spending. Credit and debit cards are widely accepted in most destinations, but it's wise to inform your bank of your travel plans to avoid any blocks on your cards for unusual activity.
BONUS
PRO TIPS
Visa Travel Cards are an excellent middle ground. Visa Travel Cards offer the convenience of preloading them with Euros (or the relevant local currency), combining the safety of cards with the budget control of cash. They're accepted in most places that take Visa, providing an additional secure payment option.
Exchange Rates: Check the current exchange rate before your trip to get an idea of how much your dollars are worth in local currency. Apps and websites like XE Currency Converter can provide up-to-date information.
Local Currency Transactions: When making card transactions, always opt to be charged in the local currency to avoid additional fees and unfavorable exchange rates imposed by merchants.
Withdraw Wisely: If you decide to withdraw cash abroad, doing so in small amounts can reduce the risk of carrying too much cash. However, be mindful of ATM fees and try to use ATMs affiliated with banks for better security and potentially lower fees.
Security Measures: Consider using a money belt or a secure travel wallet to keep your cash and cards safe from pickpockets, especially in crowded tourist areas.
Can my mom/dad/brother/sister/friend come?
Talk to your group leader! It is very rare for group leaders to reject interested participants. It is very common for parents and siblings to travel on our tours!